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You may struggle to stay up to date with new projects, keeping up to speed with workload while working from home, a cafe, at a client site or even overseas. You may be finding it difficult to even communicate with your clients and colleagues especially when deadlines are looming.  With Office 365 it has never been easier to access email, calendars, log any new projects, and to communicate with any client or colleague, and you can do so from any device. At Think I.T. our team believe that Office 365 is the perfect platform to meet the needs of the modern franchise model. With the ability to collaborate, share documents and data through Office 365 you now have a centralized location which is secure, auditable and reliable for all your business needs, whether you are at your office desk or far from it.  

 

Many of our own clients have chosen to operate their business using Office 365, below is an indication of six main reasons why our clients believe Office 365 improve their business.  

 

1. Online Access to all your email and company documents 

There comes a time where you are out of the office and you still need to stay connected with your coworkers. Office 365 allows you to have full access to your emails and any company documents from wherever you may be and from any device you may be using. Office 365 allows you to access any files your colleagues may have shared with you, which will keep you up to date with what task each team member is working on, while you are not there. With the flexibility of being able to work out of any location is a huge bonus for the modern mobile work force. By subscribing to Office 365 every colleague of yours can stay connected with any team member with their own work email address.  

 

2. Centralised sharing for content and data  

Finding it hard to keep track of key documents such as training manuals, contracts, setup guides and many other business information? SharePoint is your perfect solution. Where information is shared between companies and within teams.  Sending documents via email attachments is a company’s nightmare, with Office 365 you have full control over the one true copy of that document.SharePoint allows you and other members in your team to join forces from any main support device you may be working from.  

 

3. Collaboration 

Being online and shared, the document becomes available for real time co-authoring.  With the addition of Skype for Business your ability to communicate and collaborate changes your world and makes Office 365 the number one option.Skype for Business allows you to communicate with colleagues and clients through instant messaging, calling and run through projects as if you were all in the same meeting room, even if you are on the other side of the world. If your business has a sales department who is constantly out on the road, visiting clients for any enquires they may have, Skype Business can minimise operating and travel costs, as your sale representatives can now hold live video meetings and conferences without the on-road cost of physically meeting a client. 

 

4. Shared & private sites 

In a normal business you have 2 tier data, company shared data and private user data.  In a franchise model you require a 3 tier approach.  Companywide shared data, local company shared data (private to each entity) and private user data.  Office 365 allows you to have complete control at every level within the business. Both SharePoint, Teams and OneDrive for Business provide you to access from anywhere and from any device for you and your colleagues. OneDrive for Business allows you to store files as if you are storing them on your own computer; no one else can easily access those files. This is ideal for storing business files that you are working on alone. Office 365 team site by default is not public and it is only accessible to colleagues you give permission to. This provides the business with security, and a strong level of control.  

 

5. Scalable for growth 

A major benefit to the cloud is scalability so your infrastructure can grow as you do. If you recruit more employees or your file capacity needs to expand, you no longer need to worry about buying, installing or managing new servers. It simply takes one call for your network capacity to grow double from your original size. If you happen to move locations, there’s no need to stress given that your network runs in the cloud, it moves along with you. As your business develops and grows you will be able to access emails, projects, calendars and contacts, anytime, from anywhere. 

 

6. Per user pricing – known costs 

An important part of the franchise model is having known costs that can be replicated over, Office 365 licensing fits that perfectly.Office 365 subscriptions provides you with flexible options that match your business’s specific wants and needs.